Official Documents

Official documents generally refer to items such as letterhead paper, collection receipts, envelopes, payment vouchers, order slips, restaurant checks, transaction slips, service forms, warranty certificates, employee signature books, prescriptions, etc. Printed documents, other than official documents, are printing products preferred and used by individuals or legal entities based on the administrative or functional needs of businesses during commercial operations. Official documents must be printed and distributed with the necessary attention, care, and sense of responsibility. These documents can be produced either as continuous forms for computer use or in bound formats for manual filling. The province code is also included on the printed documents. Documents cannot be printed or duplicated outside of the authorized province code.

Important Points in Official Document Printing

When printing official documents, the following considerations should be taken into account:

During the printing process of official documents, it is advisable to communicate directly with a printing house authorized by the Ministry of Treasury and Finance. In this case, third parties should never be used as intermediaries in official document transactions.
No information or delivery form should be signed before the job is completed. Such forms should only be signed after the received documents and forms have been checked thoroughly.
When receiving any document from a printing house authorized by the Ministry of Treasury and Finance, the serial or sequence numbers should be checked and verified. The serial or sequence numbers on the delivery form must match those of the delivered documents.
The company is held responsible for the serial or sequence numbers listed on the signed information form.

What Is Official Document Design?

Official documents are tools used by an institution when communicating with its internal and external target audience. For example, invoices, order forms, tracking slips, dispatch notes, and delivery notes are considered official documents. These documents must reflect the characteristics of the organization or institution they belong to. To create official documents, a corporate identity is required.

Official document design refers to the documents used by a company with a corporate identity in a way that reflects its content. During the design process of official documents, customer opinions and requests should be taken into consideration. Today, official documents are considered indispensable for institutions.

What Should an Official Document Be Like?

Certain qualities should be considered when preparing the design and content of official documents. First and foremost, it should not be forgotten that an official document must serve as an invoice, order form, or tracking slip. Additionally, it should also function as a dispatch note or delivery slip.

Elements That Make Up an Official Document

Official documents are of great importance for corporate companies. Therefore, every institution must design official documents that can effectively reach their customers and present them in a way that attracts the customer's attention. The main elements that make up official documents are as follows:

Logo and Slogan: These are fundamental components that represent the formation of a corporate company. The logo is considered the most important element that captures consumer attention related to the brand. Announcing what the brand or institution does with an appropriate slogan is highly beneficial for the organization.
Corporate Color and Font: These are extremely important for conveying the brand’s identity. An appropriate background color that best communicates the information provided by the brand and the service offered to the customer should be chosen. This color and font selection should also enhance the attractiveness of the presented material.

Official documents are the most important elements that distinguish an institution, organization, or company from others and must be taken seriously when being created. Therefore, it is extremely important for the sake of professionalism to choose companies that operate in this field competently and with capable equipment.